Legally secure email archiving
Preserving the value of your communication
In an age when information is increasingly assigned a measurable value, the way it is stored has a direct impact on preserving or compromising that value. Email is no exception. As today's primary medium for exchanging business documents critical to the decision-making process, the value of corporate email now rivals that of paper-based communication. That most businesses today classify the archiving of electronic communication as a mission-critical priority should come as no surprise.
The process of archiving email, however, places complex demands on a business's organization, technology and processes. Most commonly sought are robust, crossfunctional solutions that continue where traditional archiving technologies leave off. Such solutions must not only deliver high-quality storage capabilities, but also integrate seamlessly with the entire email business process, increase business efficiency and ensure a superior level of legal security.
GROUP Technologies offers you a complete, end-to-end email archiving solution that rises to these challenges: iQ.Suite.
The process of archiving email, however, places complex demands on a business's organization, technology and processes. Most commonly sought are robust, crossfunctional solutions that continue where traditional archiving technologies leave off. Such solutions must not only deliver high-quality storage capabilities, but also integrate seamlessly with the entire email business process, increase business efficiency and ensure a superior level of legal security.
GROUP Technologies offers you a complete, end-to-end email archiving solution that rises to these challenges: iQ.Suite.
The email archiving challenge
A wide spectrum of regulations must be observed when deploying an email archiving solution -Â commercial codes, financial reporting mandates and tax laws to name only a few. Regardless of which are relevant to your business, three fundamental questions must be addressed right from the start:
- What must be archived?
- How must it be archived?
- How long must it be stored?
Once the answers to these questions are well-understood, issues like inalterability, accessibility and retention timeframes - periods as long as 10 years or more are often compulsory - quickly move to the foreground. The need to separate mandate-relevant business content from irrelevant communication such as private correspondence and spam poses a further challenge. Finally, because archived data must be available for immediate access at any time in the future, the need to provide an efficient, reliable search-and-retrieval facility becomes a last but critical priority. Auditors have become especially sensitive to this issue in recent years.
Only a centralized, cross-functional process that tightly binds all of the necessary archiving steps into a single solution can respond to these complex requirements and at the same time deliver the high level of legal security your business requires.
Only a centralized, cross-functional process that tightly binds all of the necessary archiving steps into a single solution can respond to these complex requirements and at the same time deliver the high level of legal security your business requires.
