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iQ.Suite Safe - centralized email repository
Requirements
- You want to fully or selectively document your email communication with business partners in order to monitor completeness, provide for follow-up, or make random checks.
- You want to safely archive your email without purchasing a complete archiving system. Archived emails will be transferred into an archiving system later, however.
- You want to set up email journaling for selected persons, groups, or other users, and ensure that data remain confidential.
Solution
- Organized, traceable email storage gives you constant access to information transmitted via email. Using policies, you decide which business processes and communication partners should be included, and can specify access rights to archived emails.
- Emails are centrally stored in clearly defined, logical archives when they are initially delivered. Multiple archives and search-and-retrieval archives are used. When you combine Safe and Bridge modules, you can transfer the emails archived in Safe into an audit-proof archiving system at any time.
- Using the policy settings, you specify the group of persons to be included in continuous journaling, and also specify access rights to archived emails. You can define which emails, if any, should be encrypted and supplemented with a digital signature. This guarantees that archived data cannot be modified. Selected personnel authorized to perform audits (e.g. for data privacy purposes) can monitor the keys being used.
Highlights
Document and email archiving regulations stipulate function for revision-proof storage. Encrypting messages before placing them into a central storage location, iQ.Suite Safe supports the requirements of ISO 9000. Only authorized persons can access the archived data. External and internal email can be retraced and verified.
- Central logging of inbound, outbound and internal mail and storage on central groupware servers/databases.
- Creation of new journals based on custom settings (size/time/thresholds).
- Selective archiving through address filtering by sender-recipient combinations, recipient groups, Internet domains and message contents.
- Configurable notifications to senders, recipients and administrators.
- Storage directly in Lotus/Domino databases.
- Automatic monitoring of available disk space on the server.
- Automatic creation of new archive databases by period and database size.
- Encrypted archiving and protection from unauthorized access to the archive.
- Signed archiving to prevent manipulation of stored email.
- Configurable rules for all archiving functions.
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GROUP Solution Guide
Legally secure email archiving
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