iQ.Suite Safe ? Centralized e-mail repository
Requirements
- You want to fully or selectively document your e-mail communication with business partners in order to monitor completeness, provide for follow-up, or make random checks.
- You want to safely archive your e-mail without purchasing a complete archiving system. Archived e-mails will be transferred into an archiving system later, however.
- You want to set up e-mail journaling for selected persons, groups, or other users, and ensure that data remain confidential.
Solution
- Organized, traceable e-mail storage gives you constant access to information transmitted via e-mail. Using policies, you decide which business processes and communication partners should be included, and can specify access rights to archived e-mails.
- E-mails are centrally stored in clearly defined, logical archives when they are initially delivered. Multiple archives and search-and-retrieval archives are used. When you combine Safe and Bridge modules, you can transfer the e-mails archived in Safe into an audit-proof archiving system at any time.
- Using the policy settings, you specify the group of persons to be included in continuous journaling, and also specify access rights to archived e-mails. You can define which e-mails, if any, should be encrypted and supplemented with a digital signature. This guarantees that archived data cannot be modified. Selected personnel authorized to perform audits (e.g. for data privacy purposes) can monitor the keys being used.
Highlights
Document and e-mail archiving regulations stipulate function for revision-proof storage. Encrypting messages before placing them into a central storage location, iQ.Suite Safe supports the requirements of ISO 9000. Only authorized persons can access the archived data. External and internal e-mail can be retraced and verified.
- Central logging of inbound, outbound and internal mail and storage on central groupware servers/databases.
- Creation of new journals based on custom settings (size/time/thresholds).
- Selective archiving through address filtering by sender?recipient combinations, recipient groups, Internet domains and message contents.
- Configurable notifications to senders, recipients and administrators.
- Storage directly in Lotus/Domino databases.
- Automatic monitoring of available disk space on the server.
- Automatic creation of new archive databases by period and database size.
- Encrypted archiving and protection from unauthorized access to the archive.
- Signed archiving to prevent manipulation of stored e-mail.
- Configurable rules for all archiving functions.
