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iQ.Suite Bridge - More than just an e-mail interface
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Requirements
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- You want to fulfill regulatory compliance requirements such as SOX, HIPAA, etc., by checking all incoming and outgoing e-mail.
- Transmission of sensitive or confidential information via e-mail cannot be safely prevented.
- You want to combine the comprehensive functions and rule sets of the iQ.Suite with an archiving system for e-mail storage.
- You want to store all e-mail in an archiving system as soon as it is delivered, and thus reduce the load on your network infrastructure.
- You want to comply with legal or internal company rules for e-mail archiving, and map this process based upon rules.
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Solution
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- Bridge supports seamless integration with a compliance system, and provides both pre-review mode (before delivery) and post-review mode (after delivery). Your individual policies, combined with automatic classification, guarantee that only businessrelevant e-mails will be subjected to the review process. Classification results and additional information will be transferred to the compliance system and directly evaluated there. The interaction of iQ.Suite with your compliance system makes it possible to further process e-mail in compliance with the relevant laws, based upon the evaluation of each check result.
- Transmission of suspect e-mails to a compliance application occurs proactively, before the e-mail is actually sent to a third party. Using the “four eyes“ principle for security, e-mails being checked are stopped and placed into “Park” mode. Final transmission occurs only after the e-mail is released by an authorized person.
- The seamless integration of the iQ.Suite into leading archiving systems ensures efficient and appropriate e-mail archiving. Beginning immediately, only business-relevant e-mails will be archived, regardless of whether or not they are encrypted. Multiple archiving is prevented, and all irrelevant data are filtered out. This reduces the overall burden on the archiving infrastructure.
- As soon as an e-mail is delivered, file attachments can be removed and replaced with links to the archiving system. The data are saved only once in the archiving system, and are supplemented by index information from the e-mail classification. In contrast to scheduled automatic or manual archiving, you can guarantee seamless archiving of all e-mail.
- The interface and integration module now makes it possible to set up e-mail archiving based upon defined policies for e-mail pre-processing, filtering, and classification. These capabilities provide a flexible, complete solution that meets all the various requirements, down to the last detail.
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Highlights
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Internal business processes that use e-mail must increasingly meet legal regulations (regulatory compliance), such as SOX and HIPAA, and with corporate policies (corporate compliance). iQ.Suite Bridge provides seamless integration into a compliance system. iQ.Suite Bridge is the first archiving tool that uses fine tuneable mail pre-processing, filtering and classification policies. A flexible integrated solution, it supports the wide range of archiving requirements and provides seamless integration of email in the business process.
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- Proactive pre-review: E-mail can be sent to a compliance system for review prior to delivery.
- Post-review: After delivery, e-mail can be checked completely or on a random sample basis to ensure legal compliance.
- Rerouting of incorrectly addressed e-mail based on compliance specifications.
- Post-review functions guarantee seamless e-mail communication for audits.
- Workflow principle: E-mail is sent or forwarded only after its release by authorized personnel based on compliance requirements.
- DXL/XML export to the file system for flexible processing options.
- Automatic monitoring of available disk space on the server.
- Incorporated archiving systems for enhanced archiving functions.
- Integrates leading archiving systems into the e-mail system.
- Retrieves archived e-mails with an easy, interactive import function.
- Seamlessly archives e-mails prior to delivery through proactive or scheduled export.
- Replaces high-volume e-mail content with links to the archived data.
- Flexible metadata set and ability to pre-classify e-mail.
- Classical archiving system functions can be used: legally compliant, audit-proof archiving of data, indexing (metadata), search, and retrieval of data in the archive.
- Automatic monitoring of available disk space on the server.
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E-mail Lifecycle Management Processes
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Functions and features
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Solutions and scenarios for e-mail archiving
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Functions and features
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Solutions and scenarios for e-mail compliance
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An overview of all products
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