Newsletter May 2009

1. Five rules for email security without compromise
2. New iQ.Suite releases and availability of iQ.Suite WebCrypt 2.0
3. Reduce costs with intelligent client management
4. Exchange/SMTP Corner: Tamper-proof email storage

1. Five rules for email security without compromise

Billions of emails are sent every day. But increased email traffic means increased threats, including industrial espionage and information theft. The confidentiality and integrity of email communication is in the spotlight, and requirements relating to measures for data protection increase on a daily basis.

A central process that takes into account all aspects of email communication, while taking the pressure off the user, has become more important. GROUP Technologies is this central entity and our iQ.Suite offers a total email security solution for more confidentiality and efficiency. Our solution covers organizational and legal aspects as well as the usual technical features.

Here is a summary of the five key rules for protecting your email communication:

  1. Protect your company against spam.
    Spam is the number one threat to productivity and places a burden on your infrastructure as well as your email archive. That is one more good reason to counteract this phenomenon. iQ.Suite Wall provides your company with reliable protection against spam and junk mail using multi-layer anti-spam technologies. This solution offers individual management of blacklists and whitelists, as well as user-specific quarantine.

  2. Control and prevent the transmission of confidential content.
    The analysis function integrated in iQ.Suite Wall can prevent confidential data being sent via email, as well as email being sent without inspection. Reliable content controls guarantee that email and attachments with sensitive contents are detected and filtered. Based on explosive topics in compliance and data protection, an additional entity is queries to establish an efficient release process and dual control principle: iQ.Suite Smart. As part of the email management solution from GROUP Technologies, iQ.Suite Smart ensures that business-critical email can be checked by a second person before being sent.

  3. Protect against viruses and block unwanted attachments.
    Viruses have always been one of the biggest threats to businesses. If a virus spreads in your internal infrastructure, this can quickly lead to business-critical systems failing. iQ.Suite Watchdog guarantees comprehensive, server-based protection against electronic threats in your email server environment. Combined with leading anti-virus technologies, your system is optimally secured - and our fingerprint technologies merely supplement this status. This tamper-proof pattern is used to reliably detect viruses and dangerous file attachments and place them in quarantine.

  4. Follow legal regulations regarding email communication.
    Organisations where email communication is used for business purposes every day are subject to legal requirements on form. In several European countries, companies have to include mandatory information in business-related email correspondence. iQ.Suite Trailer offers a way of complying with these regulations when using email. Legal disclaimers and notices, security advice, waivers, and company information can be appended centrally to all outgoing email. Additional functions offer the option of delimiting these texts according to person, group and domain.

  5. Ensure confidentiality by encrypting your email.
    Unencrypted email is like postcards - these mails can be read by anybody. This is, of course, not in the interest of the company. iQ.Suite Crypt uses flexible rules to centrally define company-wide encryption guidelines, thus establishing a secure communication structure. Without interaction from end users, a number of different methods are supported simultaneously. As an add-on, iQ.Suite WebCrypt can be integrated quickly and seamlessly into the existing network and enables the immediate exchange of encrypted email with communication partners who do not possess their own encryption solution. This makes it possible to exchange email communication with all communication partners.

For more information on your email security, see here.


2. New iQ.Suite releases and availability of iQ.Suite WebCrypt 2.0

This month, we are delighted to introduce a number of improvements in the iQ.Suite and our encryption solution iQ.Suite WebCrypt. iQ.Suite 12.1 for Lotus Notes Domino and iQ.Suite 7.3 for Microsoft Exchange/SMTP are the new releases for our leading email management solution. At the end of May, iQ.Suite WebCrypt 2.0 for Lotus Domino will come onto the market. This new version provides more stability and user-friendliness for using our email encryption solution on a daily basis.

Here is an overview of the key improvements:

iQ.Suite 12.1 for Lotus Notes Domino

iQ.Suite 7.3 for Microsoft Exchange and SMTP

iQ.Suite WebCrypt 2.0 for Lotus Domino

As usual, the new versions are available in the download area.

Please note that iQ.Suite WebCrypt 2.0 will be available from the end of May from your sales partner or from sales@group-technologies.com.


3. Reduce costs with intelligent client management

iQ.Suite ClientAdmin - the worlds leading and fastest Lotus Notes client management solution - can help to considerably ease your workload and leverage significant cost savings potential related to the daily operations of your Lotus Notes clients.

Companies around the globe already enjoy many of the following benefits for Lotus Notes:

These are just 8 out of many more benefits ClientAdmin has to offer.
Special launch packages - allowing you to experience the variety of benefits in your infrastructure fast - are available on a first come, first serve basis - secure yours today!

Take the opportunity and join our free online webinar:

We calculate your individual ROI on a non-binding basis.
Please contact us for further information: carmen.hickl@group-technologies.com Phone: +49 721 4901 1174

More details about iQ.Suite ClientAdmin can be read here.


4. Exchange/SMTP Corner: Tamper-proof email storage

Tamper-proof email archiving is the key to improved legal compliance in email communication. Continuity and storage frequency often play a deciding role.

iQ.Suite allows email cached in journal mailboxes to be archived - not just once a day, but regularly and continuously (for example, every 10 minutes) - using realtime archiving.

For more information on how to implement these measures and things to note, please see here.


For more information on the topics covered by this newsletter, please contact GROUP at sales@group-technologies.com or your local sales partner.

If you do not wish to receive future newsletters, please send an email to newsletter@group-technologies.com