Newsletter November 2008

1. Keep your Notes/Domino infrastructure clean
2. GROUP Technologies launches new website
3. Storage Expo 2008 - GROUP Technologies impresses with email archiving
4. EuroSOX is now law. Are you ready?
5. iQ.Suite Tips & Tricks for Lotus Domino: fight spam with SASI
6. Exchange/SMTP Corner: incorporating images in signatures with iQ.Suite Trailer

1. Keep your Notes/Domino infrastructure clean

Everyday, tons of attachments need to be blocked by server side security solutions such as iQ.Suite Watchdog. This results into fast growing quarantine databases, reduction of available server disk space and costly bandwidth consumption. Together with our client management partner we are able to offer a strong technology that enables the application of file restrictions at Notes Client level: iQ.Suite ClientWatchdog.

You can purchase subscription licenses for ClientWatchdog for only 1 Euro/User/Year.

This is an exclusive technology upgrade for customers with valid maintenance for iQ.Suite Watchdog.
iQ. Suite ClientWatchdog keeps your Notes/Domino infrastructure clean with proactive and preventive file blocking on Client Level!

The bundle of Watchdog on Domino server level and ClientWatchdog on Notes Client level completes the file policy management. iQ.Suite ClientWatchdog is the attachment blocking module of our new GROUP Client Management Suite. Please request possible dates for an individual web session and see iQ.Suite ClientWatchdog and the complete GROUP Client Management Suite.


2. GROUP Technologies launches new website

The new GROUP Technologies Internet site went live recently. Along with its modern design, the updated website now offers improved information access. Revision of our Internet presence therefore focused on ease of use, information content and clear structures with flat hierarchies.

Special attention was paid to comprehensibility and detailed explanations for relevant topics from the world of email management. All aspects relating to email security, email archiving and email productivity have a clear structure and are easy to find. Interesting topics such as training, white papers and our services portfolio are now combined under "Services and Support".

Visit our new website and see for yourself. We look forward to your click on: www.group-technologies.com


3. Storage Expo 2008 - GROUP Technologies impresses with email archiving

This year`s Storage Expo was held at the Olympia Exhibition Centre in London on 15-16 October. More than 120 exhibitors presented their storage management and archiving solutions to over 3900 professional visitors. It was the first time at this event that GROUP Technologies presented its portfolio of legally compliant email archiving solutions at its own stand.

With over 50 new contacts, the company is pleased with the positive response: "All in all, we are highly satisfied with our presence at the two-day Storage Expo in London. Numerous discussions revealed a growing interest in universal email archiving solutions. For companies in the UK market, this is a highly topical theme and many prospective customers will be focusing on it in their future IT projects," Andreas Richter, Director of International Marketing at GROUP Technologies, emphasises.

Specialists visiting the GROUP stand showed great interest in the solutions iQ.Suite Store, which reduces the volume of emails on servers/in mailboxes, and iQ.Suite Bridge, which provides tamper-resistant email archiving. During their numerous discussions, GROUP’s email experts saw legal and productivity aspects as the primary action drivers in email storage.

Another attention-grabber was the email encryption solution iQ.Suite WebCrypt. "Growing requirements for confidential email communications are spawning the need for business enterprises to take a closer look at encryption. WebCrypt is an innovative new solution in our portfolio, which guarantees a broad range of possible applications as well as ease of use. The last point, in particular, is considered vital by many companies who are thinking of deploying email encryption solutions," Richter stated.


4. EuroSOX is now law. Are you ready?

The 8th EU Directive (EuroSOX) was adopted as law in the EU member states in July 2008. Its intention is to harmonise auditing in the European market and to put annual company audits performed within the European Union on equal footing with the USA. The law brings a sea change to the relationship between management and auditors. The changes include stricter rules on documentation of companies’ IT infrastructures. It is therefore vital to set up the IT in such a way that all relevant data is available at any time and that potential infringements can be detected before they take place. This also affects all aspects relating to email communication, e.g. data protection and archiving.

Transparency and documentation are the keys to setting up an efficient risk management system. The chief requirements that EuroSOX makes of IT therefore mainly affect organisational/technology aspects. Each business enterprise needs to plan long-term mail retention and to draw up a contingency concept. The to-do list also includes such important aspects as monitoring system maintenance and further development, data protection, day-to-day business and projects right through to archiving of all relevant data, documents and records.

The executive manager or management board are fully liable in cases of non-compliance or even gross negligence, for example if they delegate tasks or projects without a review, neglect their monitoring duties or have no security and contingency concept. Any regulations that are not complied with could result in liability suits being filed (cf. KonTraG - Control and Transparency in Companies Law), barriers to market entry (such as SOX) or difficulties in obtaining loans (see Basel II).

However, the main task for IT departments should not be to attend to legal texts but to create generic scenarios that satisfy all aspects of compliance. With our solutions for legally compliant email management we take the first step towards compliance with the current legal developments in electronic communications. Talk to us!


5. iQ.Suite Tips & Tricks for Lotus Domino: fight spam with SASI

Not infrequently, waves of spam flood into mailboxes within an incredibly short time emerge. The manual sorting work that follows is both time-consuming as well as nerve-racking. It involves updating blacklists and word lists by conventional means. Spam mails that contain little or no text at all are actually very hard to identify and filter on the quick.

Find out here how to use SASI (Sophos Anti Spam Interface) to detect spam mails that contain little or no text at all by analysing various criteria. With its fully automatic update of the anti-spam engine, SASI regularly provides the latest information about spam mails currently in circulation.

Configuration of SASI is discussed in depth in our training sessions and implemented "live".


6. Exchange/SMTP Corner: incorporating images in signatures with iQ.Suite Trailer

User signatures in a company’s outbound emails must comply with a recognisable structure. A standardised letterhead with corporate logo, the company’s precise name, the names of its executive managers or information about entries in the commercial register are some of the basic requirements of standardised, legally compliant corporate design.

However, in order to guarantee a healthy symbiosis between static and dynamic information and to give users a centrally administered, individual email signature, iQ.Suite Trailer makes it possible to incorporate images. This achieves a full central substitute for Outlook-based user signatures.

Read here to find out how employees in your company can obtain this option.


For more information on the topics covered by this newsletter, please contact GROUP at sales@group-technologies.com or your local sales partner.

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